Time Management Techniques; Top 10 Time Management Strategies
How to manage your time most productively. 10 Time Management Techniques.
Time Management Techniques
#1 Schedule Everything.
If it’s not on your calendar, don’t do it, so that means time blocking. Put everything on your calendar.
Put everything from waking up in drinking coffee and taking a shower and walking your dog to client calls to design. Time to marketing time to business development, block out every moment of your day and treat every time block as a deadline that you have to meet.
#2 Kill the Notifications
Turn off desktop notifications. Turn off Twitter notifications on your phone news notifications.
It is incredibly distractive to keep looking at the WhatsApp, email, Facebook notifications ping-ponging from one thing to another. Especially when you are deep in thought and deep in doing one particular thing, a desktop notification pops up, and it attracts your attention.
So, kill the notifications.
#3 Do that One Thing.
Do that thing that if you make just a little bit of progress on it and do nothing else during the day that you would feel like you made some progress that day.
We all suffer from productivity paralysis. We tend to do low priority things first because they’re small, and you think you can get a bunch of them out of the way.
But what ends up happening is that it would deprioritize that the most important thing ends up happening at the end of the day when you are really tired or not at all.
So prioritized that one thing, and it’s generally the thing that you don’t want to do the most you mostly want to procrastinate about and do that thing first before a look at email.
Before you do anything else, do that one thing.
#4 Set Up A Reward
Set up a reward for getting something done or a series of things done. It could be as little as a cookie or a walk around the block or listening to some music.
It could be as big as a dinner out or a trip to Vegas; give yourself a reward and set up on a reward, something to look forward to for staying focused.
#5 Make plans
Make plans at the end of the day to do something, because then you have to make sure that you’re going to be ready and you’re going to be done with what you’re doing, so you can go do that thing that you planned.
It sounds effortless, and it Just makes a plan to do something, and it forces you to stay more focused.
#6 Take Breaks
You have to schedule those brakes on your calendar.
It’s proven that the top 10% of performers take 15-minute breaks after every hour. Just taking a break clears your mind, and when you come back to work, it makes you more focused.
It seems counterintuitive, but it actually works, and it’s better for your body because you get up from your desk, and you get some circulation going.
#7 Do something unrelated to your to-do list.
If you’re doing a lot of designing, you may want to do a crossword puzzle to do some reading. If you’re working with many numbers or words, you may want to do some image researcher.
Look at a photography book by giving your brain a break and working on something unrelated to your to-do list and unrelated to what it is that you have been working on Refreshes your brain for when you get back to it.
# 8 No Delete Key.
Plow right through. If you’re writing, don’t edit while you’re writing that for the strap.
If you’re designing, don’t get all-new design and perfectionism on that first design you’re doing.
Go for volume, kick a bunch of things out.
It’s incredibly helpful and can make you more productive than getting perfectionistic about things too early.
#9. No Multitasking.
People think that they’re great multitaskers but has been scientifically proven that were really not built for that mentally.
Trying to focus on one thing will make you much more productive, and you have to get rid of distractions.
If you’re writing, turn off your phone; if you’re on a Skype call, close that browser window.
If you’re designing, go full screens, you don’t have many windows distracting you.
You want to make sure that you’re focusing on the task at hand and time blocking with your calendar. If you’re focused on that deadline for that time lock, you have to do that thing that will be helpful.
#10 Document Everything.
This is a bit of an investment, and it’s a little bit of slowing down before you speed up.
But it’s a really valuable one. You want to write down the steps and processes in every significant thing that you do.
Documenting your process is one of the added benefits of this because you have people on your staff or eventually get a virtual assistant or something like that.
You can use this documentation to train them to do what you do to be able to delegate more easily what you do and by, you know, having those steps codified.
It makes it easier for you to be efficient with your time and get things done very systematically.
You want to write down and codify the steps for things like, you know, project development or designing or content development or publishing or new business outreach or marketing activity.
You want to write down specific steps for everything that you do and then follow those steps.
It will make you more efficient.